How To Fill Pharmacy Internship Training Logbook

Internship training manual

On the day of induction into the profession, you will be given an internship logbook. It is a book similar to Industrial training (IT) logbook. It is a book where you will record all your activities during your internship programme.
Unlike IT logbook where you record your daily activities, internship logbook is design for you to record your weekly activities. The space provided is so small you cannot quiz daily activities into it. All you need to do is summarise all you did throughout the week.
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At the end of the week, you are to submit the logbook to your preceptor. He is expected to comment and sign with date. This will continue until the end of your internship.
During the period of internship programme, your state DSP has the right to inspect your logbook any he visits. He has a page at the end of the logbook where he can comment and sign. There is also local inspector who goes about at anytime. One of the things they check is logbook.
Just like IT logbook, it is handwritten. There is no internship report that require typing just like IT report. The record should be clear, concise and accurate. It should account for the type of activities you encountered at that center. To make the record simple and easy, get a copy from an old colleague. Most pharmacist have their copy at home. If you are doing it in an industry, get the logbook of a colleague who did it in industry. It is even better to get the logbook of a colleague who did internship in the center you are doing. It makes it easy to understand what the preceptor wants. Get a small notebook and write out your daily activities. At the end of the week, summarize your activities into a small paragraph. Transfer it into the logbook.
As you write out your final record, keep confidential details out of your logbook. Avoid grammatical errors and avoid the use of vulgar language. Use appropriate jargons and make it simple. It is always the rule to write in past tense. The report is almost same with school laboratory reports where you are to avoid the use of 'I' and others.

Personal Information

At the beginning of the logbook, there is a space you are required to fill in your personal details. The information it contains are provisional registration number, internship programme time frame, your full name, current address, name of internship center, name of internship center and name of your preceptor.

Record/Report

Internship logbook

On the top of the page where you are to fill, there is a space to indicate department you are posted to. For those in the industry, you can indicate when you are posted to production unit or marketing department. For those in hospital, you can indicate when you are posted to national health insurance scheme (NHIS), general pharmacy, etc. Those in community pharmacy may not have more than one department to be rotated with. However, when you are posted to another center for your one month posting you can indicate it here. At the top right is the location for your provisional registration number.
On the main space where you are to fill, you will indicate the date and week by the left hand side. At the middle of the logbook you are to fill you weekly activities. By the right hand side of the logbook there you make any comment and signature.
The last part of the logbook is filled by your preceptor. He makes his comments and signature. Some preceptor ask interns to fill in the preceptor registration number and date to ease their work.

DPS Form

The above continue to the end of the year. At the end of the programme, you are to fill the DPS comment form at the back of the logbook. The details required is your name, your provisional certificate number, period of internship, name of center and name of preceptor. The other space will be filled by the state DPS.

Golden Tips

Truth be told, most preceptor don't sign weekly. Majority sign at the end of the programme. Very few even monthly or rather randomly whenever they are free. Also, do t expect and inspector to come check on you or DPS to come to your counter. It happens only once in a while. Just hope it is not your time it happens.
Don't get it twisted. The logbook will be filled with repeated activities. This is especially true when you did internship in a community and hospital setting. Don't fret it out. It is normal. As for those who did it in industry, gone are those days you have pages for drawing heavy machines and other equipment use in the industry. All you need to do is describe your activities. Lastly, do not try to fix one short sentence in the page with a big font and style of handwriting. Also, don't use tiny words just to quiz a whole textbook into the space provided. Keep it simple. The more you work, the more your responsibility will increase and the more ideas you will have to write about.
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Start with how you were introduced into the organization. Move over to so e simple task you are engaging in. Further introduce new jobs and show how you have improved on old jobs. Gradually conclude with new and sophisticated job description.
The truth is it is always difficult to have a good record if you start writing the very first week you start. If you do, the beginning will not be neat. If your preceptor don't mind, postpone this towards the end of the internship. That way you will have gotten some more experience to write it well. If not, rite and leave some space to I clude things you feel were necessary but you forgot to include them.
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